Using Microsoft 365 Apps is a course in the everyday apps and services of Microsoft 365, from installing the Microsoft 365 apps and organising email and calendars in Outlook to storing and sharing files with OneDrive, meeting in Microsoft Teams and working together on SharePoint. It suits office staff, teachers, lecturers and IT teams.
Many organisations have switched on Microsoft 365, yet most staff still use only email, Word and Excel the old way. Files travel back and forth as attachments, several versions get mixed up, meetings are arranged in private chats, and people are unsure whether a document belongs in OneDrive, Teams or SharePoint. Microsoft 365 brings office apps and cloud services together under one account, and used well it lets a team work on a single set of files, find information quickly and share work safely.
This course takes you through the Microsoft 365 apps and core services step by step, from account security and installing the apps to managing email, calendars and tasks in Outlook and storing and sharing files with OneDrive, then on to chats, channels and meetings in Microsoft Teams, collaboration on SharePoint, permissions and editing documents together. It finishes with a workshop that sets up a team workspace from scratch. (2 days, 6 hours per day, 12 hours in total, Beginner level.)
Course Details
This is the 2026 edition of the Using Microsoft Office 365 course. It runs for 2 days, 6 hours per day (12 hours in total, 09:00-16:00), as lectures with labs on each learner's own Microsoft 365 account, at Beginner level. The content has been rewritten for the current Microsoft 365, using the new Outlook and Outlook on the web in place of Outlook Web App, dropping retired services such as Lync Online and Office on Demand, and adding multifactor authentication, permission-controlled sharing links, Loop components and Planner. Learners use their own work or school Microsoft 365 account and take home the course handbook, sample files and a team file-sharing checklist.
Section 1: Microsoft 365 Overview and Account Security
Section 2: Lab: Installing and Using the Microsoft 365 Apps
Section 3: Lab: Managing Email in Outlook
Section 4: Lab: Calendars and Scheduling Meetings
Section 5: Lab: Contacts and Tasks
Section 6: Lab: Storing and Sharing Files with OneDrive
Section 7: Lab: Chats and Channels in Microsoft Teams
Section 8: Lab: Online Meetings in Teams
Section 9: Lab: SharePoint Team Sites
Section 10: Lab: Permissions and Safe Sharing
Section 11: Lab: Co-editing, Loop and Planner
Section 12: Workshop: Setting Up a Team Workspace
A one-off Office licence, such as Office 2024, is paid for once, runs on the computer where it is installed and receives security fixes only. Microsoft 365, formerly Office 365, is a subscription that combines the Microsoft 365 apps such as Word, Excel and PowerPoint, which keep gaining new features, with cloud services such as Exchange Online email, OneDrive, SharePoint and Teams, so you can open files and collaborate from any device.
OneDrive is each person's own file storage, suited to work in progress or files shared with a few people now and then. SharePoint provides team or department storage, with permissions tied to the team, and files stay put when members leave. Files shared in Microsoft Teams channels are stored in that team's SharePoint site, so keep long-term team documents in Teams or SharePoint and use OneDrive for personal work.
Open the calendar in Outlook and create a new event, adding a title and the attendees. Use the Scheduling Assistant to find a time when everyone is free, then add a meeting room that your organisation has set up as a resource. For an online meeting, switch on the Teams meeting option before sending, and attendees receive an invitation with the joining link.
It suits office staff whose organisation already uses Microsoft 365, teachers, lecturers and school staff, team leaders who want to organise documents and meetings, and IT staff who support users. You should be able to use a computer, the internet and Word or Excel at a basic level, and you need a work or school Microsoft 365 account with access to Outlook, OneDrive, Teams and SharePoint.
You will be able to install the Microsoft 365 apps and protect your account with MFA, manage email, calendars and tasks in Outlook, schedule meetings and book rooms, share and recover files with OneDrive, chat and meet in Microsoft Teams, organise SharePoint document libraries with the right permissions, and co-edit documents while tracking work in Planner. Participants who complete the training receive a Certificate of Completion with its own number, which can be verified online.
Yes. It can be run in-house for your team, with examples adapted to your own work, such as the teams, channels, document libraries and room booking your organisation has set up. You can request a quotation from this page, or contact us on LINE @itgenius or by phone on 02-570-8449.
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