Basic Microsoft Word for Office Documents
Basic Microsoft Word for Office Documents is a beginner course in using Word in Microsoft 365 for everyday office paperwork, from Thai document settings, official letters, memos and business letters to organisation templates, Quick Parts and fillable forms. It suits administrative and records staff, secretaries and company employees who prepare letters and forms regularly.
- Duration12 hours · 2 days
- FormatOnsite / live online
- Next roundOn request
- CertificateIncluded
Course overview
Most office paperwork is the same kind of document produced again and again, such as external letters, internal memos, announcements, orders, letters to customers and approval forms. Yet many organisations still copy an old file and edit it, press the space bar to line things up and retype the signatory or the address every time, so the layout drifts and documents need fixing before they go out.
This new edition is updated for Word in Microsoft 365 and focuses on basic Word skills for office documents in particular, from setting up Thai documents and laying out official Thai government letters and business letters to tables, headers and page numbers in letter style, organisation templates, reusable parts with Quick Parts and forms built with content controls. (2 days, 6 hours per day, 12 hours in total, Beginner level.)
What you’ll gain
- Set up Thai documents, fonts, paper size and margins for office work
- Format paragraphs, line spacing and tabs correctly without pressing the space bar
- Produce external letters, internal memos, announcements and orders in the Thai official correspondence format
- Produce business letters and company documents in one consistent style across the organisation
- Create organisation templates and store reusable parts with Quick Parts and AutoText
- Build forms with content controls and protect the rest of the document from editing
- Review, share and export documents as PDF
Who this course is for
- Administrative and records staff who draft letters and memos regularly
- Secretaries and executive assistants who handle letters, announcements and orders
- Company employees who write letters to customers, approval requests and internal forms
- People who have used Word but still align text with spaces and copy old files
Prerequisites
- Able to use a computer running Windows 10 or Windows 11
- Able to type in Thai and English and open and save Word files
- No prior document formatting knowledge is needed
- A Windows laptop with Word from Microsoft 365 or Word 2024
Curriculum
Course Details
This course is the 2026 edition of the earlier Basic Microsoft Word course, refocused on office documents in particular. Unlike Basic Microsoft Word for Microsoft 365, which teaches general Word basics, this course uses official letters, memos, announcements, orders, business letters and forms as the exercises throughout. It runs for 2 days, 6 hours per day (12 hours in total, 09:00-16:00), as lectures alternating with labs and a workshop. Beginner level. Learners set up Thai documents, lay out letters in the Thai official correspondence format, create organisation templates, store reusable parts with Quick Parts and build forms with content controls, and take the template files home to keep using.
Day 1 Laying Out Letters and Office Documents Correctly
Section 1: Word in Microsoft 365 for Office Work
- The ribbon, Search and the shortcuts used most in document work
- Save files to OneDrive with AutoSave and Version History
- An overview of office documents: external letters, memos, announcements, orders and letters
- Common problems caused by copying old files and aligning with spaces
Section 2: Lab: Setting Up Thai Documents
- Install a Thai font and make it the document default
- A4 paper size, margins and orientation to match your organisation's layout
- Check the proofing language and Thai spelling
- Lab: set up a blank document ready for the whole organisation
Section 3: Lab: Paragraphs, Line Spacing and Tabs for Letters
- First-line indents and spacing before and after paragraphs instead of pressing Enter
- Thai Distributed alignment for an even right margin
- Tab stops for the reference number, date and signature block
- Lab: fix a draft letter that was aligned with spaces
Section 4: Lab: External Letters in the Thai Official Format
- The heading: the Garuda emblem, reference number, agency, date, subject and addressee
- References, enclosures and the body paragraphs
- The closing, signature, position and footer of the letter
- Lab: lay out an external letter from start to print-ready
Section 5: Lab: Internal Memos
- The memo heading: department, reference number, date and subject
- Dotted lines with tab leaders instead of typing dots
- Numbered points and sub-points with multilevel numbering
- Lab: a purchase approval memo
Section 6: Lab: Announcements, Orders and Business Letters
- The structure of announcements and orders, and laying out the signature
- Company business letters: letterhead, recipient address and closing
- Styles for headings and body text so every copy looks the same
- Lab: an organisation announcement and a letter to a customer
Day 2 Templates, Reusable Parts and Forms
Section 7: Lab: Tables in Office Documents
- Borderless tables for aligning headings and signature blocks
- Item tables in memos, merging and splitting cells and adjusting column widths
- Repeat header rows on every page and keep rows from breaking across pages
- Lab: a supplies list attached to a memo
Section 8: Lab: Headers, Footers and Page Numbers in Letter Style
- Hide the page number on the first page with Different First Page
- Page numbers centred at the top for multi-page letters
- Footer text such as the responsible section and phone number
- Watermarks and document classification text
Section 9: Lab: Organisation Templates
- How a document differs from a template (.dotx)
- Create letter and memo templates with styles
- Store templates in Personal Templates and open them from File > New
- Lab: an internal memo template for your organisation
Section 10: Lab: Quick Parts and AutoText for Reusable Parts
- Store signature blocks, the organisation address and closings as AutoText
- Insert and edit with Insert > Quick Parts and the Building Blocks Organizer
- AutoCorrect for the organisation name and frequently typed words
- Lab: a set of signature blocks for each executive
Section 11: Lab: Forms with Content Controls
- Turn on the Developer tab and meet content controls
- Text fields, Date Picker, Drop-Down List and Check Box controls
- Protect the rest of the form with Restrict Editing set to filling in forms
- Lab: a leave request or travel approval form
Section 12: Workshop: An Office Document Set for Your Organisation
- Combine the external letter, memo and form templates into one set
- Review with Editor and the Accessibility Checker
- Share the templates with the team through OneDrive or SharePoint
- Export to PDF and print so the output matches the original
Schedule & training options
For individuals — public rounds
No public rounds are open right now. Join the waiting list and we will contact you first when the next round opens, or ask us on LINE. Or call 02-570-8449 or 088-807-9770
For organisations — in-house / private
- Tailor the content to your team’s tools and projects
- Your dates, at your office or live online
- Quotation with tax ID for procurement
Instructors
Frequently asked questions
How does this course differ from Basic Microsoft Word for Microsoft 365?
Basic Microsoft Word for Microsoft 365 teaches general Word basics such as character formatting, tables and pictures. This course focuses on office documents in particular, using external letters, memos, announcements, orders, business letters and forms as the exercises throughout, and on building reusable parts: organisation templates, Quick Parts for signature blocks and addresses, and forms with content controls. Long documents and Mail Merge are covered in the advanced Word course and the reports and theses course.
How do I lay out official letters in Word so the format does not drift?
Do not line things up with spaces or repeated Enter presses. Use first-line indents, spacing before and after paragraphs, and tab stops for the reference number, date and signature block. Use borderless tables when several parts must line up, apply styles to headings and body text, and save everything as an organisation template. When every new letter starts from the template, every copy has the same format. Check the details against the layout your own organisation requires.
What are Quick Parts and AutoText used for in Word?
Quick Parts is Word's gallery of reusable content, and AutoText is one type that stores both text and pictures. It suits executive signature blocks, the organisation address or closings you type often. Select the content, press Alt+F3 and give it a name, then insert it from Insert > Quick Parts > AutoText whenever you need it, and edit or delete entries in the Building Blocks Organizer. AutoText works in desktop Word and is not available in Word for the web.
Who is the Basic Microsoft Word for Office Documents course for, and what should I know beforehand?
It suits administrative and records staff, secretaries, executive assistants and company employees who regularly prepare letters, memos and forms. You should be able to use Windows, type in Thai and English, and open and save Word files. No prior document formatting knowledge is needed.
What will I be able to do after the Basic Microsoft Word for Office Documents course?
You will be able to set up Thai documents, format paragraphs and tabs correctly, produce external letters, memos, announcements, orders and business letters in one consistent format, add letter-style page numbers, create organisation templates, store signature blocks and addresses with Quick Parts, build forms with content controls and export to PDF. Participants who complete the training receive a Certificate of Completion with its own number, which can be verified online.
Can the Basic Microsoft Word for Office Documents course be run in-house for our team?
Yes. It can be run in-house for your team, with the examples adapted to your own letter, memo and form layouts so learners leave with templates they can use straight away. You can request a quotation from this page, or contact us on LINE @itgenius or by phone on 02-570-8449.
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