AI · AIC-41

AI for Event Organizers

12 hours 2 days

Last updated 25 Sep 2026

AI for Event Organizers is a 12-hour training course by IT Genius Institute. Event and MICE organizing businesses must manage many details under tight deadlines: proposing concepts and writing proposals, creating promotional content and…

Training schedule

No public rounds are open right now — register your interest and we will contact you when the next round opens, or request an in-house session for your team.

Corporate training quote

Event and MICE organizing businesses must manage many details under tight deadlines: proposing concepts and writing proposals, creating promotional content and images, caring for registrants and answering attendee questions, coordinating teams and suppliers, running the run of show, and wrapping up after the event. These tasks are highly pressured on time and accuracy. Generative AI helps event teams work faster, communicate in multiple languages, and free up time to focus on creativity and the attendee experience. This course is designed to help organizer and event teams use AI in real work

confidently and systematically, covering proposals and content, creating images and promotional media, registrant care and attendee service, coordination and documents, setting up an assistant and knowledge base, to automation with n8n, plus practices for event data accuracy and protecting attendee data under PDPA. All content is taught through workshops on real event tasks, finishing with a capstone project where learners set up an end-to-end AI toolkit for their own work. (2 days, 6 hours per day, 12 hours in total, Beginner to Intermediate level, no AI or programming background required.)

Objectives

Understand how AI changes event and MICE work and choose the right AI tool for each task
Design prompts and set a consistent organizer brand tone
Use AI to help write proposals, concepts and promotional content
Use AI to create professional event images and promotional media
Use AI to help answer attendees, manage registration and serve in multiple languages
Use AI to help with coordination, run of show and post-event wrap-up
Build an event assistant and knowledge base with Custom GPT/Gems
Set up automation with n8n, such as registration confirmation and schedule reminders
Control event data accuracy and protect attendee data under PDPA

Who this course is for

Owners and managers of event and MICE organizing companies
Event planners and project managers
Marketing teams and social media admins for organizers
Coordination teams and registrant care teams
Event entrepreneurs and freelancers who want to improve efficiency with AI

Prerequisites

General computer, smartphone and internet skills
Experience using social media or event promotion channels
Understanding of your team work or process to use as a case study during training
No AI or programming background required

Curriculum

Course Details

A 2-day course, 6 hours per day (12 hours in total), delivered as a hands-on workshop with a capstone project. Beginner to Intermediate level, no AI background required. Learners take home an event prompt library, an event assistant (Custom GPT/Gem), proposal and run-of-show templates, and a data-accuracy and PDPA checklist.

Day 1: AI for Proposals, Content and Attendee Care

Section 1: AI in Event and MICE Work

An overview of generative AI in event and MICE work and what changes in the process
AI use cases: proposals, content, images, registration, attendee service and wrap-up
Choosing the right AI tool and verifying schedule and event detail accuracy

Section 2: Prompts and Organizer Brand Tone

A good prompt structure for event work: role, event type, attendee group and output format
Setting a consistent brand tone and voice and using examples to keep writing and slide style consistent
Building a prompt library for recurring work

Section 3: Proposals and Promotional Content

Using AI to help write proposals, event concepts and themes
Writing content, captions and promotional post plans for multiple channels
Workshop: draft a proposal and a promotional content set with AI

Section 4: Images and Promotional Media with AI

Using AI and Canva to create professional event images, key visuals, banners and promotional media
Making images match the concept without misleading attendees, and preparing a media set for campaigns
Workshop: design one key visual or promotional media piece with AI and Canva

Section 5: Registration and Attendee Service

Using AI to help answer attendees, manage registration and give appropriate event information in multiple languages
Building FAQ and service message sets and handling common questions before and during the event
Workshop: prepare a service message set and FAQ for attendee care with AI

Day 2: Coordination, Assistants, Administration and Automation

Section 6: Coordination and Post-event Wrap-up

Using AI to help build the run of show and coordination documents for teams and suppliers
Wrapping up after the event, analyzing attendee feedback and preparing a wrap-up report
Workshop: build a run of show or event wrap-up report with AI

Section 7: Chatbots and Event Assistants

Building a Custom GPT or Gem as an assistant answering attendee questions on schedule, venue and registration
Embedding event data and FAQ for consistent, on-brand results and connecting to LINE OA
Workshop: build one event assistant to answer common questions

Section 8: Documents and Administration

Using AI to help with documents, quotes and coordination
Summarizing meetings and preparing basic operations reports
Managing data and documents systematically, being careful with sensitive data

Section 9: Event Automation with n8n

Setting up automation with n8n, such as registration confirmation, pre-event information and schedule reminders
Requesting post-event feedback and connecting data across channels with access control
Workshop: design one simple automation flow for the event

Section 10: Attendee Data, Accuracy and PDPA

Controlling the accuracy of schedule, venue and event details before publishing
Attendee and customer data to be careful with: what can and cannot go into AI
Attendee personal data under PDPA and setting the team's AI usage guideline

Section 11: Capstone Project and Real-world Adoption

Task: set up an end-to-end AI toolkit for the learner's event work, from proposals and content to attendee care, an assistant and wrap-up
Present the work and get feedback from the instructor and peers
A first-30-days adoption plan and setting up AI use for the whole team

Frequently asked questions

Who is AI for Event Organizers for, and what background is needed?

Built for Owners and managers of event and MICE organizing companies · Event planners and project managers · Marketing teams and social media admins for organizers Background you should have: General computer, smartphone and internet skills · Experience using social media or event promotion channels Not sure the fit is right? Talk to our team on LINE @itgenius or call 02-570-8449.

How much does AI for Event Organizers cost and how long does it run?

THB 6,900 (currently THB 6,210 on promotion). The course runs 12 hours. The fee covers course materials, lunch and refreshments throughout. Pay by bank transfer to the company account, confirm it on our payment page, and we can issue the receipt or tax invoice in your company's name.

Do I get a certificate?

Yes. Everyone who completes the course receives a Certificate of Completion from IT Genius Institute. Each certificate carries its own number, and anyone holding that number can verify it online on our certificate page, so you can add it to your portfolio or pass it to HR as evidence of training.

Where does the training take place, and is there an online option?

You can attend onsite at IT Genius Institute or arrange to join online, and we also run it as a private in-house session for your team. Ask about dates and venues on LINE @itgenius or call 02-570-8449.

What if I fall behind or miss a session — can I retake it?

Yes. You may retake the same course free of charge in a later round, under the institute's conditions. Tell our team which course and round you attended, and we will check it and offer you the rounds that still have seats. Ask us on LINE @itgenius or call 02-570-8449.

How do I enrol, or request a quotation for my company?

Enrol online with the registration form on this page. You can register several attendees at once and enter your tax ID and billing address for the tax invoice. Or request a company quotation straight from the quote button. For anything else call 02-570-8449 or reach us on LINE @itgenius.