AI · AIC-24

AI for HR & Admin

12 hours 2 days

Last updated 25 Sep 2026

AI for HR & Admin is a 12-hour training course by IT Genius Institute. HR and administrative work involves a large amount of paperwork and routine tasks: writing job postings, screening applications, drafting letters and policies,…

Training schedule

No public rounds are open right now — register your interest and we will contact you when the next round opens, or request an in-house session for your team.

Corporate training quote

HR and administrative work involves a large amount of paperwork and routine tasks: writing job postings, screening applications, drafting letters and policies, answering employee questions about benefits and regulations, preparing onboarding documents, summarizing meetings and producing reports. These tasks are time-consuming and repetitive, leaving HR less time to care for people and set talent strategy. Generative AI greatly reduces the time spent on these tasks so HR and admin teams work faster and to one standard. This course is designed to help HR and admin teams use AI in real work confidently and systematically, covering the

whole process, from recruitment, writing HR documents and policies, employee communication and onboarding, learning and development, analyzing HR data and surveys, to setting up HR assistants and admin automation with Custom GPT/Gems and n8n, plus practices for protecting employee data under PDPA, which is especially sensitive. All content is taught through workshops on real HR and admin tasks, finishing with a capstone project where learners set up an end-to-end AI toolkit for their own work. (2 days, 6 hours per day, 12 hours in total, Beginner to Intermediate level, no AI or programming background required.)

Objectives

Understand how AI changes HR and admin work and choose the right AI tool for each task
Design prompts for HR work and set a communication tone that fits the organizational culture
Use AI for recruitment: writing job descriptions, screening applications and preparing interview questions
Use AI to draft HR documents and policies, letters, announcements and forms
Use AI to communicate with employees and prepare onboarding documents
Use AI for learning and development: creating training content, quizzes and learning paths
Use AI to analyze HR data and employee surveys and prepare reports
Use AI for admin work: summarizing meetings, scheduling and managing documents
Set up HR assistants and admin automation with Custom GPT/Gems and n8n
Set practices for protecting employee data under PDPA

Who this course is for

HR staff and managers and personnel teams
Admin staff, secretaries and office support roles
HR business partners, recruiters and learning & development staff
Business owners and SME entrepreneurs who handle HR and admin themselves
Executives who want to set up AI use for HR and admin teams

Prerequisites

General computer and internet skills
Understanding of your HR or admin work or team process to use as a case study during training
Basic Microsoft Office or Google Workspace skills
No AI or programming background required

Curriculum

Course Details

A 2-day course, 6 hours per day (12 hours in total), delivered as a hands-on workshop with a capstone project. Beginner to Intermediate level, no AI background required. Learners take home an HR prompt library, an HR assistant (Custom GPT/Gem), job description, policy, onboarding document and meeting-minutes templates, and a PDPA checklist.

Day 1: AI in HR from Recruitment to Employee Communication

Section 1: AI in HR and Admin Work

An overview of generative AI in HR and admin work and what changes in the process
AI use cases in HR: recruitment, documents, communication, development and analysis
Choosing the right AI tool for each task
AI limits and a verification mindset for people-related work

Section 2: Effective Prompts for HR Work

A good prompt structure for HR: role, context, audience and output format
Setting a communication tone that fits the organizational culture and standard
Using examples to keep document style consistent
Building an HR team prompt library for recurring work

Section 3: Recruitment with AI

Using AI to write attractive job descriptions and job postings
Helping screen applications and summarize candidate resumes
Preparing interview question sets and evaluation criteria
Workshop: write a job description and interview question set for the learner's role

Section 4: Writing HR Documents and Policies with AI

Drafting letters, announcements and internal circulars
Drafting and improving policies, regulations and the employee handbook
Creating HR forms and documents, with cautions on accuracy, formality and review
Workshop: draft one HR policy or announcement with AI and tailor it to the organization

Section 5: Employee Communication and Onboarding

Using AI to write announcements, news and internal communication
Preparing onboarding documents and schedules for new employees
Creating an FAQ on benefits and regulations, and communicating clearly to the right audience
Workshop: prepare an onboarding document set and employee FAQ with AI

Day 2: Development, HR Data, Automation and PDPA

Section 6: Learning and Development with AI

Using AI to create training content and learning materials
Creating quizzes and learning assessments
Designing learning paths by role and distilling knowledge for easy understanding

Section 7: HR Data and Survey Analysis

Using AI to analyze basic HR data such as turnover and employee data
Summarizing employee opinion and engagement surveys
Preparing executive HR reports that support decisions, with cautions on interpretation

Section 8: HR Assistants and Automation

Building a Custom GPT or Gem as an HR assistant answering employee questions on benefits and regulations
Embedding policies and organizational data for consistent results shared across the team
Automation with n8n, such as due-date reminders or summarizing employee requests
Workshop: build one HR assistant to answer common employee questions

Section 9: Admin Work and Document Automation

Using AI to summarize meetings and produce meeting minutes
Helping with scheduling, appointments and planning routine work
Managing documents, summarizing long documents, searching within documents, and standardizing repetitive document work
Workshop: summarize a sample meeting and produce meeting minutes with AI

Section 10: PDPA and Protecting Employee Data

Employee data is sensitive: what can and cannot go into AI
Personal data under PDPA and handling it before entering AI
Practices for safely storing, using and sharing employee data, and setting the team's AI usage guideline

Section 11: Capstone Project and Real-world Adoption

Task: set up an end-to-end AI toolkit for the learner's HR and admin work, from recruitment and documents to communication and an HR assistant
Present the work and get feedback from the instructor and peers
A first-30-days adoption plan and setting up AI use for the whole HR and admin team

Frequently asked questions

Who is AI for HR & Admin for, and what background is needed?

Built for HR staff and managers and personnel teams · Admin staff, secretaries and office support roles · HR business partners, recruiters and learning & development staff Background you should have: General computer and internet skills · Understanding of your HR or admin work or team process to use as a case study during training Not sure the fit is right? Talk to our team on LINE @itgenius or call 02-570-8449.

How much does AI for HR & Admin cost and how long does it run?

THB 6,900 (currently THB 6,210 on promotion). The course runs 12 hours. The fee covers course materials, lunch and refreshments throughout. Pay by bank transfer to the company account, confirm it on our payment page, and we can issue the receipt or tax invoice in your company's name.

Do I get a certificate?

Yes. Everyone who completes the course receives a Certificate of Completion from IT Genius Institute. Each certificate carries its own number, and anyone holding that number can verify it online on our certificate page, so you can add it to your portfolio or pass it to HR as evidence of training.

Where does the training take place, and is there an online option?

You can attend onsite at IT Genius Institute or arrange to join online, and we also run it as a private in-house session for your team. Ask about dates and venues on LINE @itgenius or call 02-570-8449.

What if I fall behind or miss a session — can I retake it?

Yes. You may retake the same course free of charge in a later round, under the institute's conditions. Tell our team which course and round you attended, and we will check it and offer you the rounds that still have seats. Ask us on LINE @itgenius or call 02-570-8449.

How do I enrol, or request a quotation for my company?

Enrol online with the registration form on this page. You can register several attendees at once and enter your tax ID and billing address for the tax invoice. Or request a company quotation straight from the quote button. For anything else call 02-570-8449 or reach us on LINE @itgenius.